Oil record book entries shall be made directly on completion of the operation. If the seller were to sell goods to a customer on credit, then not only would it have to record the sale and related account receivable as was the case for the. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of. Overview this guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36 and appendix iii of annex i of marpol 7378. Orb entry for manual collection of residues would read as follows. This receipt or certificate, if attached to the oil record book, may aid the master of the ship in proving that his ship was not involved in an alleged pollution incident. When making entries in oil record book, date operational code and item number shall be inserted in the appropriate columns and the required particular shall then be recorded in chronological order. In respect of the oil tankers engaged in specific trades in accordance with regulation 2. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of the transfer into the oil record book as a single entry. Oil record book, part ii cargoballast operations oil tankers the following pages of this section show a comprehensive list of items of cargo and ballast operations which are, when appropriate, to be recorded in the oil record book part ii in accordance with regulation 36. A guide for correct entries in the oil record book part.
A guide for correct entries in the oil record book part ii. This guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36 and appendix iii of annex i of marpol 7378. Arrangement plan of fuel oil and bilge tanks entry in the oil record book preface of the arrangement plan and capacity of each fuel oil tanks and bilge or sludge handling tanks shall match exactly that mentioned in the iopp certificate supplement form b. Proper use of a log book provides solid proof to regulatory agencies, auditors, legal entities, and courts.
Second, in order to have a violation for a false, fictitious or fraudulent statement, the evidence must show that the oil record. This set of logbook examples help explain the various provisions of the hoursofservice rules. Buy professional grade log books from bookfactory for tamper evident record keeping. Proprietary the list of items to be recorded in the oil record book are quite long, and include code letters from a to i. Read more about marine operations note 092006 new revised oil record book part i and part ii. Maintenance record entries faa aircraft certification. The guide is structured in a userfriendly manner and can also be used as a training or. The new revised guidance is intended to ensure compliance with marpol requirements for making entries in the oil record book orb part 1 machinery space operations, and includes examples of orb entries showing the correct use of the different codes and item numbers, along with explanatory notes. Transfer from one oil residue sludge tank to another oil residue sludge tank, both listed under item 3. The inspection of an oil record book part i and the taking of a certified copy by the competent authority under this paragraph shall be performed as. Ship inspectors fsc psc vetting frequently mention in their reports improper maintenance of the oil record book orb to masters and chief engineers and about the importance of correctly maintaining the.
Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above, other than oil tanker, shall be provided with an oil record book, part i. After completion of operation an entry to be made in record book and shall be signed for and dated by the officer in charge. One of the of the more challenging types of civil penalty cases the hearing office receives are oil record book violation cases. There are a number of inventory journal entries that can be used to document inventory transactions. Oil record book instructions international registries. Bookkeeping, as it will be discussed here, refers to simply. Use our online ordering system to purchase this record book see below link.
A guide for correct entries in the oil record book part i. An oil tanker of 150 gross tons and above or a non oil tanker that carries 200 cubic meters or more of oil in bulk, shall also maintain an oil record book. The document required to be carried on board ships by marpol 7378, annex i, reg. If a wrong entry has been recorded in the oil record book orb, it should immediately be struck. Record book entries required for an analytical sae title of activity, identification of problem, background information, steps to solve problem, project log of what was done, results, and recommendations. Click on the one that closely relates to the type of role you plan to apply for. The entries in the oil record book part i, for ships holding an iopp certificate, shall be at.
Marine operations note 092006 new revised oil record book. Keeping oil record book on board cargo ships and how to make entry when oilhandling work is carried out, the master, chief officer and chief engineer shall enter the facts in the oil record book and sign the same according to below procedures. But in the intertanko book, under example for loading of cargo entry. Journal entries for inventory transactions accountingtools.
Apr 18, 2017 and that is incorrect oil record book entries. Keeping oil record book on board cargo ships and how to make. In the event of accidental or other exceptional discharge of oil statement shall be made in the oil record book part i of the circumstances of, and the reasons for, the discharge. Tank nomenclature should be recorded as per the format noted within the. The entries in the oil record book part i, for ships holding an international oil pollution prevention certificate, shall be at least in english, french or spanish. Where entries in an official national language of the state whose flag the ship is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy. And if there are some typo or calculation errors, the consequences could range to some monetory fines. In every entry chief engineer must record tank number, location, type of oil, description of operation, and quantity. If a wrong entry has been recorded in the oil record book orb, it should immediately be struck through with a single line in such a way that the wrong entry is still legible. However, the most commonly used oil record book entry codes used in the orb part 1 machinery spaces are. The two restart provisions that are currently suspended are not included in this set.
Collection of oil residue sludge from fuel oil separator drain tanks. This regulation does not in itself impose stricter requirements but it makes it easier to check that the regulations on garbage are being adhered to as it means ship personnel must keep track of the garbage and what happens to it. How to record a bunkering shortage in the oil record book. Intertanko a guide for correct entries in the oil record. The clubs inspectors have noted that the above subject does not seem to be either clear cut or well understood by ships officers or marpol inspectors. Matters to be entered in oil record book for machinery space. Further to bulletin 15 897 oil record book checking bremerhaven, owners masters should be aware that checking of oil record books is not just restricted to germany and that fines and delays are becoming more prevalent worldwide the following has been received from our ship inspectors.
Except as provided in paragraphs b and c of this section, each person who maintains, performs preventive maintenance, rebuilds, or alters an aircraft, airframe, aircraft engine, propeller, appliance, or component part shall make an entry in the maintenance record of that equipment containing the following. The entries in the oil record book part i, for ships holding an iopp certificate, shall be in english. Oil record book part ii entries annex i nautical class. Apr 16, 2019 there are a number of inventory journal entries that can be used to document inventory transactions. For example if there is deliberate attempt to make a wrong entry in oil record book, the consequence would be severe. Keeping oil record book on board cargo ships and how to make entry when oil handling work is carried out, the master, chief officer and chief engineer shall enter the facts in the oil record book and sign the same according to below procedures. The oil record book part i shall be kept in such a place as to be. Nothing beats a bookfactory permanently bound, archival quality. An oil tanker of 150 gross tons and above or a non oil tanker that carries 200 cubic meters or more of oil. In a modern, computerized inventory tracking system, the system generates most of these transactions for you, so the precise nature of the journal entries is not necessarily visible. A typical oil change entry would be entered in the engine logbook as follows. Such cases typically arise from the discovery during a port state control examination of an apparent overboard discharge of oily waste. In addition, it increases sales, which appear in abcs income statement recording sales of goods on credit. For example, last sunday, 010107, you had gallons of sludge oil.
Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above, other than oil tanker, shall be provided with an oil record book, part i machinery space operations. Errors in oil record book part i entries ombros consulting. Regulation 17 oil record book, part i machinery space operations. The entries in the oil record book should be considered accordingly. It highlights some of the more frequent omissions noted during their travels and offers. Oil pollution can be an incident but not wrong oil record book entries.
Log books, log book, custom logbooks, any logbook type. It also provides guidance on the management of oilwater separators in the engine room. Collection of oil residue sludge by draining engine sump tanks. Ship inspectors fsc psc vetting frequently mention in their reports improper maintenance of the oil record book orb to masters and chief engineers and about the importance of correctly maintaining the orb during their visits on board entered vessels. If a wrong entry has been recorded in the oil record book orb, it should immediately. The receipt or certificate should be kept together with the oil record book, part 1. Marine operations note 092006 new revised oil record book part i and part ii submitted by admin on wed, 20161 07. Imo guidance on entries in the oil record book orb has also been ambiguous in the past. Guidance for the recording of operations in the oil record book part i machinery space operations all ships the marine environment protection committee, at its sixtyfirst session, 27 september to 1 october 2010, approved the guidance for recording of operations in the oil record book part i machinery space operations all ships paragraph 7. Oil record book part i list of items to be recorded a ballasting or cleaning of oil fuel tanks 1 identity of tanks ballasted. For every operation a combined numerical and letter coding is applied. The oil record book part i shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on board the ship.
A guide for correct entries in the oil record book, part i machinery space operations this 2nd edition revised november 2009 of the guide for correct entries in the oil record book is an updated version which supersedes the 2006 edition. Marine guideline republic of the marshall islands no. The term accounts receivable is the financial account a company uses to keep tabs on credit owed by customers and when it gets paid. Intertanko a guide for correct entries in the oil record book part iicargoballast operations 1st edition intertanko on. Capacity of sludge tanks should not be recorded for c. The entries in the oil record book part i, for ships holding an iopp certificate, shall be at least in english, french or spanish. Logbooks are extremely important in support of documenting a wide variety of activities. See note on page iii regarding examples of entries. Collection of bilge water need not to be accounted for, so only one entry is required. Despite what many may think, those two terms refer to different processes. The entries in the oil record book part i should be considered accordingly. Marpol oil record book entries further revised guidance. Bookkeeping, like accounting, is one of the necessary evils of running a business.
Matters to be entered in oil record book for machinery. Any failure of the oil filtering equipment shall be noted in the oil record book part i. Intertanko a guide for correct entries in the oil record book part i machinery space operations 3rd edition 2014 28 pages this new edition addresses the increasing problems of ships being detained and fined due to equipment malfunction and also gives guidance on the management of ship oilwater separators in the engine room. Regulation 17 oil record book, part i machinery space. How strong are the barriers to entry in the oil and gas sector.
Keeping oil record book on board cargo ships and how to. The oil record book contains many references to oil quantity. Intertanko a guide for correct entries in the oil record book. The oil record book part ii contains many references to oil quantity. The wrong entry should be signed and dated, with the new corrected entry following. The limited accuracy of tank measurement devices, temperature variations and clingage will affect the accuracy of these readings. This journal entry increases the accounts receivable asset for abc, which appears as a shortterm asset in its balance sheet. The inspection of an oil record book part i and the taking of a certified copy by the competent authority. A guide for correct entries in the oil record book, part i. Adding fuel oil to an oil residue sludge tank all content of a sludge tank is considered sludge. You can use our online ordering system to purchase oil record books. Matters to be entered in oil record book for machinery space operation oil record book the document required to be carried on board ships by marpol 7378, annex i, reg. The garbage record book must be kept for a period of two years after the date of the last entry. What is accounts receivables and how do you record it.
A guide for correct entries in the oil record book part i machinery space ops 3rd edition. This guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36. Owners and their legal advisors, masters and officers are reminded that, in addition to statutory requirements concerning maintenance of an oil record book, this record is a valuable means of providing proof that the ship has complied with antipollution regulations. May 11, 2017 if a wrong entry has been recorded in the oil record book orb, it should immediately be struck through with a single line in such a way that the wrong entry is still legible.